Introduction

IPE is committed to protect and safeguard all critical information and information processing assets in order to ensure secure provision of services and business continuity. This includes (but not limited to) electronic/ print information etc. on servers, workstations, laptops, networking and communication devices, tapes, CDs, removable drives and information printed or written on paper or transmitted by facsimile or any other medium.

Accuracy of Records

IPE understands that accountability and transparency depend upon effective record keeping. In turn, effective record keeping enables the development of effective systems and controls. Policies and procedures are in place at every level of the company to ensure effective record keeping in all aspects of the Company’s operations, including wholly accurate and transparent financial statements, permitting full compliance with all applicable laws and regulations.

Information Confidentiality

All confidential documents and other information pertaining to the Company and its operations are the property of IPE. They must be not be misused for individual or third party purposes and must be protected from theft, and are to be used for official purposes alone. Confidential information about IPE includes, but is not limited to, sales, earnings and balance sheet figures and projections, business plans and budgets, and information about possible acquisitions, disposals or other significant transactions. Such information may only be disclosed to persons outside the Company where:

• the information is required to be disclosed by law, regulation or court order;
• the information is already widely available publicly; or
• the information is needed by that person for the proper purposes of their business relationship with IPE Global.

Information relating to our customers, suppliers and other business partners remains subject to the same guidelines, unless a specific agreement with the relevant third party permits the disclosure by IPE of its information.

All information requests from the press, media or other third parties with whom IPE does not already have a business relationship should be discussed with the Managing Director. Further, if any employee is in any doubt about how to deal with information relating to IPE or third parties, the matter should be discussed with the Managing Director.

Use of e-Mail and Internet

The IT systems used by IPE, including email and internet systems, are the property of the company. They must be used primarily for work-related purposes, and otherwise solely in accordance with the Company’s IT policy. Use of the IT systems for any illegal or immoral purpose or for the harassment of fellow employees will not be tolerated. IPE respects the privacy of its employees, and provides them with password-protected access to the Company’s IT services. Nonetheless, in order to monitor compliance with the Company’s IT policy, IPE reserves the right, subject to applicable law, to access the email accounts and internet systems of employees from time to time.

PERSONAL INFORMATION

IPE respects the personal information of its employees. The company supports and complies with all applicable legislation and regulations which protect personal data where such rules exist, but further aims to apply the highest standards of protection in this area across all of its operations. Information enabling the identification of individuals must only be used for proper business related purposes.

Back